Request for annual subscription

In Denmark’s Data Portal, you can request an annual subscription if your institution has a project database scheme or authority scheme. 

As an administrator or contact person, you can request an annual subscription in Denmark’s Data Portal. If you have an authority scheme or project database scheme, you can take out an annual subscription directly in Denmark’s Data Portal.

An annual subscription allows you to pre-order non-published data that are expected to be published in the selected delivery year. The annual subscription is valid for one calendar year.

Note that an annual subscription is based on your last approved project proposal. You are only allowed to take out an annual subscription for registers that are part of that project. If you want to take out a subscription for registers that are not part of your last approved project proposal, you must first create and obtain approval of a re-proposal with the relevant data, for which you can subsequently take out a subscription.

After you have requested an annual subscription, you will receive a quote and a contract for final approval. The subscription is not binding until both parties (your institution and Statistics Denmark) have signed the contract.

This is how you request an annual subscription

1. Log into Denmark’s Data Portal.
2. Select ‘My overview’.
3. Access ‘Projects’ and click your project database or authority scheme.
4. Access ‘Annual subscriptions’ and then click the ‘+’ icon. Click ‘Select registers’ to continue.
5. In the box ‘Select subscription period’, you must select the year that you want a subscription for.
6. Select which registers you want to include in the annual contract by clicking the small squares to the left of the register names.
   a. If you want to select all registers, you can click the square to the left of the heading ‘Register’.
   b. Squares with a grey slash through indicate that the register cannot be selected, for example because the register is no longer being updated.
7. Under the column ‘Data set’, you can indicate how many data sets you want to receive.
   a. Select the option ‘All’: If the register is updated more than once a year, and you want e.g. to get all quarterly sets.
   b. Select the option ‘Annually’ (31.12.YYY): If you only want data for the whole year, even though it is updated quarterly.
   c. Select the option ‘Other’: Write to your Statistics Denmark project owner and elaborate on your wish. For example, it could be relevant for some users in connection with the DREAM register, which is released as monthly versions, but not every month, and where the release pattern is determined by the source providing data to DREAM.
8. Continue by clicking ‘Submit’ at the bottom of the page.
   a. a. You can also click ‘Cancel’. Your selections will not be saved.
9. Click ‘OK’ in the info box to submit the request to Research Services. You do not have an option to subsequently edit the annual subscription.
10. After you have submitted it, your Statistics Denmark project owner may suggest specific data sets for the individual registers. You can see these suggestions via ‘My overview’ (select the project and then ‘Annual subscriptions’).
11. You can now engage in dialogue with your Statistics Denmark project owner as to whether you agree with the suggested data sets. You cannot change the selection yourself, but your project owner from Statistics Denmark can.
12. When you have agreed on the contents, your Statistics Denmark project owner will prepare the contract for the annual subscription.
13. When both parties have signed the contract, the annual subscription will be approved.